REMADAYS WARSAW 2022 – INTERNATIONAL ADVERTISING AND PRINTING TRADE FAIR – WARSAW EXPO NADARZYN
1. GENERAL INFORMATION
1.1. The RemaDays trade fair is organized by the GJC International Spółka z Ograniczoną Odpowiedzialnością Spółka Komandytowa company – the publisher of Gifts Journal and Adbox quarterly, the leader of “Solid Work in Business” Program, the publisher of ESB Catalogue – located in Poznań, Podbiałowa 11, registered in the business registry of the Local District Court Poznań-Nowe Miasto and Wilda in Poznań, 8th Division of the National Registrar of Companies with a number 0000636300, tax reference number 972-12-66-537.
Contact phone number: (+ 48 61) 825 73 22
Fax: (+ 48 61) 674 01 36
– Iwona Skrzypczak: [email protected]
– Justyna Lisek-Kantorska: [email protected]
– Magdalena Konieczna: [email protected]
– Anna Gąsiorowska: [email protected]
1.2. The provisions of this document are valid for all entities using the services of GJC International Spółka z Ograniczoną Odpowiedzialnością Spółka Komandytowa, referred to as Organizer, and are referred to as Participant of RemaDays fair – Exhibitor or Visitor.
1.3. The Participant of RemaDays fair – Exhibitor or Visitor – may be the business entity according to the business regulations (among others the sole traders, companies, etc.).
1.4. The exhibition venue is the PTAK WARSAW EXPO, AL. KATOWICKA 62, NADARZYN, Poland. Detailed information about the halls technical data is available at www.remadays.com in the general information section.
1.5. On assembly days 14-15.02.2022 trucks over 3,5 t may stay in the car park only during unloading, but no longer than 4 hours, an extension of this time has to be agreed with the organizer. On 16.02.2022 and 17.02.2022 day and night and on 18.02.2022 to 5.00 p.m. it is forbidden to park the delivery trucks, buses and trailers in the fair area parking places.
1.6. The fair area is accessible only for adults.
1.7. Fair duration: Wednesday, 16.02.2022 – Friday, 18.02.2022
1.8. Opening hours for visitors: 16–17.02.2022 – 9.30 a.m. – 5.30 p.m. and 18.02.2022 – 9.30 a.m. – 4.00 p.m.
1.9. Opening hours for Exhibitors: 16–17.02.2022 8.00 a.m. – 6.30 p.m. and 18.02.2022 from 8:00 a.m. to 4.00 p.m. (19.02.2022).
1.10. Stand assembly:
Monday, 14.02.2022 – 8.00 a.m. – 10.00 p.m.
Tuesday, 15.02.2022 – 8.00 a.m. – 10.00 p.m.
Payment for the assembly and disassembly works outside of the above hours is:
– up to 3 hours: 1000 PLN net per each started hour, divided by the number of companies staying at a given hall,
– above 3 hours: 2500 PLN net per each started hour, divided by the number of companies staying at a given hall,
Requests are to be submitted personally to the technical department at the trade fair until 6.00 p.m.
The possibility of ordering an additional assembly day on Sunday 13 February 2022 depends on the number of interested companies and will be priced individually. Applications should be sent by e-mail to the technical department by 27 January 2022.
Standard booths are ready on February 15, 2022 starting from 2.00 p.m.
An order to dismantle fixed elements of standard stand equipment submitted during the fair will be additionally paid according to individual valuation.
1.11. Stand disassembly: Friday, 18.02.2022 – 5.00 p.m. – 4.00 a.m. 19.02.2022
Access to the exhibition hall for vans, trucks, minibuses and vehicles over 3.5t from 4.30 pm.
Companies realizing individual stand constructions are obliged to pay the license fee in the amount of 12 PLN net per 1 m2 of construction area.
Entry during assembly – 14th and 15th February 2022:
Delivery vehicles, assembly vehicles, buses and vehicles over 3.5 t drive in through the No. 4 vehicle entrance. These vehicles are entitled to stay on the premises of Warsaw Expo during unloading for 4 hours. If the unloading time is exceeded, the driver will be charged an additional fee for the fair organizer for exceeding the parking time limit in the amount of PLN 400 gross (the time of departure will be verified at vehicle exit no. 2). Cars below 3.5 t that fit onto a single parking spot enter the car park through vehicle entries No. 2 and 3; for these vehicles the car park is free of charge.
2. PARTICIPATION IN REMADAYS
2.1. The basis of reservation of participation in fair by the Organizer is the spoken declaration of Exhibitor, after which the Exhibitor is obliged to send in 7 days 2 copies of filled fair agreement to the Organizer (signed by authorized representatives and stamped by the company stamp). It is possible to conclude the agreement by sending the filled and signed agreement copy by fax or via e-mail.
2.2. The confirmation of Exhibitor’s participation in fair is the agreement signed by both parties. In case of delivering 2 copies of agreement to the Exhibitor (see section 2.1) the Exhibitor sends one copy back to the Organizer.
2.3. In case of ordering additional services the Exhibitor is obliged to attach the appropriate documents obtained from the Organizer.
2.4. Participation in fair and beginning of assembly is possible only after acquitting of all financial commitments towards the Organizer. Sending the filled and signed documents is equivalent with the acceptance of all contents of the agreement and this document and is an obligation to cover all costs connected with participation in the fair.
2.5. The Organizer reserves the right to terminate the agreement for reasons beyond the Organizer’s control (i.a. force majeure, e.g. catastrophe, epidemic, strike, etc., significant change of legal regulations, preventing or actually hindering the organization of the Fairs, as well as due to the fault of a third party, independent of the Organizer, etc.). For the same reasons, the Organizer may change the place and date of the Fairs. In the event of termination of the agreement by the Organizer for reasons beyond the Organizer’s control, as well as in the event of a change in the place and date of the Fair for these reasons, the advance payments made by the Exhibitors shall not be returned, and the Organizer shall not be liable for any damage (costs, expenses) incurred by the Exhibitors.
a) In the event of a significant change in legal provisions, preventing or actually hindering the organization of the Trade Fair, the so-called „lockdown“, Organizer has the right to change the place and date of the trade Fair. If the Organizer changes the date of the Trade Fair:
1) for April or May 2022, the Exhibitor has the right to terminate the agreement in writing by 31 January 2022;
2) for September 2022, the Exhibitor has the right to terminate the agreement in writing by 30 April 2022,
in which case the giving of notice of termination by the Exhibitor before the expiry of the aforementioned deadlines shall entitle the Exhibitor to a refund of the advance payment.
2.6. The Organizer reserves the right to terminate the agreement immediately for reasons attributable to the Exhibitor, in particular in the case of false or incomplete data provided by the Exhibitor or in the case of a gross violation of the agreement by the Exhibitor, in particular:
a) failure to pay any amounts due to the Organizer,
b) sublet or transfer of the stand to third parties without the consent of the Organizer,
c) failure to meet the stand construction deadline indicated in the technical information.
If the Organizer immediately terminates the agreement for reasons attributable to the Exhibitor, the Exhibitor shall not be entitled to reimbursement of any amounts paid and costs incurred. In such a case the Exhibitor shall be obliged to bear all amounts due under the agreement.
2.7. The Exhibitor, by applying for the participation, has the right to choose the participation form. All information are discussed during the personal or telephone conversations directly with the customer. The Exhibitor has the right to choose one or more from the following participation forms:
a) individual exhibition area without equipment and media,
b) promotional stands with standard equipment and electric energy connection 3kW from 2 sqm upwards
c) distribution of leaflets by a hostess,
d) bag insert for visitors,
e) advertisement in the fair catalogue,
f) conference hall rental,
g) other promotion forms, agreed upon individually with the Organizer.
3.1. The Exhibitor selects available stand location, which is approved by the Organizer.
3.2. The Organizer has the right to change the stand location as well as the stand number due to organizational, technical or safety reasons. Stand numbers can be changed until 15.10.2021.
3.3. The Exhibitors receive in proper time and gradually the detailed information about the distribution of exhibition area and all changes, connected with location.
3.4. The promotional stands offered by the Organizer (2.6 point b) are standard (constructed in the octanorm system) and their price includes the following elements:
– 2 to 5,75 m2 stands – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (1 light source, 1 wall socket), grey flooring, 1 table, 2 chairs, waste bin and a writing on the frieze (text only up to 25 characters)
– 6 to 8,75 m2 stands – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (2 light sources, 1 wall socket), grey flooring, 1 table, 2 chairs, a counter with a shelf, waste bin and a writing on the frieze (text only up to 25 characters)
– 9 to 11,75 m2 – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (3 light sources, 2 wall socket), grey flooring, 1 table, 4 chairs, a counter with a shelf, waste bin and a writing on the frieze (text only up to 25 characters)
– 12 to 15,75 m2 – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (4 light sources, 2 wall socket), grey flooring, 2 tables, 6 chairs, 2 counters with shelves, back room with a lock 1×1 m2, waste bin and a writing on the frieze (text only up to 25 characters)
– 16 to 20,75 m2 – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (6 light sources, 2 wall socket), grey flooring, 2 tables, 8 chairs, 2 counters with shelves, back room with a lock 1×2 m2, waste bin and a writing on the frieze (text only up to 25 characters)
– 21 m2 and more – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (8 light sources, 3 wall socket), grey flooring, 3 tables, 9 chairs, 2 counters with shelves, back room with a lock 1×2 m2, waste bin and a writing on the frieze (text only up to 25 characters)
3.5. The licence cost is 12 PLN net / 1 m2of construction area. The invoice is issued by the fair Organizer, GJC International Spółka z Ograniczoną Odpowiedzialnością Spółka Komandytowa, with 3 days payment time. 100% advance payment is a prerequisite for proceeding with the construction.
3.6. The technical electric energy is available on 14 and 15.02.2022 from 8.00 a.m. to 10.00 p.m., and the direct current on 16 – 17.02.2022 from 8.30 a.m. to 6.00 p.m., 18.02.2022 from 8.00 a.m. to 4.00 p.m.
3.7. In case of demand for electric energy 24 h/day or direct current in the construction days it is required to place the written order to the Organizer by 27.01.2022 at the latest.
3.8. The Exhibitor is obliged to place an order for the technical services and to sign the statements connected with the construction not later than 27.01.2022 (electric energy, water, internet, parking place, security, cleaning) as well as to acquit proper payments according to the order.
3.9. All machines and devices with dimensions above 180 cm in width and 250 cm in length must be delivered to the stand up to 10.00 a.m. of the first assembly day, later the Organizer does not guarantee the possibility of delivering them to the stand. If such machines and equipment are displayed at the booth with standard fitting, the delivery time at the booth must be agreed directly by the Exhibitor with the stand constructing company.
3.10. Large elements of the stands equipment, including machines and devices with large dimensions, may be delivered through the following entrances: Hall F: cargo gates – BT 0 width 395 cm, height 445 cm, BT 1 width 295 cm, height 445 cm, BT 2 width 455 cm, height 445 cm, BT 3 width 295 cm, height 445 cm and BT 4 width 295 cm, height 445 cm. Hall E: BT 1 width 450 cm, height 440 cm, BT 2 width 450 cm, height 440 cm.
3.11. Halls heightl: useful height
3.5 m — for stands, construction of which is limited by grating with lighting (it is suspended on height of 3.7m) and stands located in aisles adjusting directly to panes
5 m — for stands located in open space of the hall
3.5 m — for stands, construction of which is limited by grating with lighting (it is suspended on height of 3.7m) and stands located in aisles adjusting directly to panes
4.5 m — for stands located in open space of the hall, aisleys A to K
5 m — for stands located in open space of the hall, aisleys L to R
Hall F – 500-2000 kg / m²
Hall E – 500 kg / m²
3.12. The Exhibitor in time planned for assembly and disassembly in range of the stand has the right to realize only required assembly works and finishing, connected with preparing the stands or exhibition goods. It is especially forbidden to realize works connected with welding, grinding of wood and gypsum and other dusting works. All works, which may contaminate the adjacent stands must be realized up to 6.00 p.m. of the second construction day, the penalty for realizing them after that time is 3000 PLN, paid by the Exhibitor.
3.13. Exhibitors and stand constructors are obliged to immediately report any damage noticed during the acceptance of the assigned exhibition space during construction to the technical department of the fairs. In the absence of such notification, the costs of repairing the damage found after the end of the Fairs shall be borne by the Exhibitor.
3.14. Each fair participant and stand construction company is obliged to dismantle the stand at the time specified in point 1.11, fragmentize remaining elements and dispose of them into an appropriate containers located near exhibition halls.
3.15. Each fair participant, when required, should allow for routing through his stand the installation to the adjacent stands, necessary for connecting the technical devices.
3.16. Equipment elements (for example: friezes, banners, awnings, descriptions of stands and exhibition goods, as well as company and trade marks) must not exceed the allowed exhibition area, block in any way passages and communication routes and approved construction height.
3.17. Each wall adjacent to another booth and higher than 2.3 meters must be finished aesthetically in white, and must have no advertising content from the side of the other booth. Failure to comply with this provision is punishable by a fine of PLN 5,000.
3.18. Each stand has to contain a rear and side walls. This concerns especially those stands located by the hall walls. An exception is an island booth which does not allow for any wall constructions on the alley side.
3.19. The Organizer has the right to place the number label, consistent with the stands arrangement plan, on the stand structure without the Exhibitor’s opinion.
3.20. It is forbidden to hang or stick the stand parts, banners, flags, advertisements and decorative elements on the hall structure (ceilings, walls, railings, windows, etc.).
3.21. The Exhibitor of the RemaDays trade fair by purchasing the exhibition area or a stand with the standard equipment is obliged to remove all advertisement materials from the stand, windows and walls in the last trade fair day and leave the stand in the initial condition. In the case of stands with standard equipment, the stand must be tidied up and left before 8 p.m. Exhibitors, who does not meet the above conditions shall be charged the order fee of:
– 90 PLN net per one standard stand wall,
– 40 PLN net per m2 of plasterboard,
– 30 PLN net per linear metre of tape which is not removed from the floor
– 25 PLN net per m2 of pane or PW5 wall,
– 25 PLN net per m2 of stickers, coverings, etc. not removed from the floor,
– 200 PLN net per m2 – removal of damage (wall painting, etc.)
3.22. It is forbidden to remove any exhibited items and/or disassemble the stand before the date and time indicated in the general regulations. An exhibitor disobeying this rule will be charged with a fee constituted of a half of the cost of the stand rental.
3.23. The Organizer is authorized to intervene in case of disturbing operation of the other stands or the whole exhibition by the noise caused in particular stands, beyond them or by persons authorized by the Organizer to distribute advertising materials in Ptak Warsaw Expo premises. In special cases, justified by circumstances, the Organizer reserves the right to total ban of presentation or using the equipment emitting excessive noise, sound systems, music and film presentations when it is not possible to achieve amicable solution by involved exhibitors or persons authorized by the Organizer to distribute advertising materials. The Organiser is also authorised to impose on an exhibitor that disturbs the work of other stands or the entire exhibition, in particular through noise exceeding the level enabling undisturbed work of other exhibitors, a fine in the amount of PLN 3000 for each case of disturbance.In case the damage suffered by the Organiser is bigger than the contractual penalty, the Organiser shall be authorised to claim supplementary damages based on general principles.
3.24. The Organizer has the right to intervene in case of disturbing the work of other booths or the entire exhibition by odors generated on individual stands. The organizer reserves the right to demand removal of elements from the booth that are the source of odors.
3.25. The Organizer is not responsible for any interruptions in media and services supplying, caused by other parties, and is obliged to undertake all necessary activities in order to restore access to them.
3.26. In case of the exhibition stand is found to have been constructed in the manner incosistent with the Regulations, the Organizer has the right to fix the irregularities at the Exhibitor’s expense. An exhibitor disobeying this rule will be charged with a fee constituted 5000 PLN.
3.27. RULES FOR USING PANES
It is forbidden to stick any materials to pane belonging to a particular stand higher than 2.6 m (panes above will be used by the organizer of the event for aisle signs)
Stands which are excluded:
stands located in individual boxes by the halls‘ walls
In case of row stands, if the exhibitor occupies exhibition space located in front of and behind the panes, there is a possibility to cover them up to 2.6m.
In case of row stands, if exhibitor occupies exhibition space located in front of pane, it is forbidden to stick any materials to it.
In case of row stands, if exhibitor occupies exhibition space located behind the pane, it is forbidden to stick any materials to it.
3.28. Every exhibitor is obliged to leave sufficient clear space to enable an access to any technical equipment at the Warsaw Expo (e.g. electrical switchboards, fuse boxes and water valves).
3.29. The designs of multi-storey exhibition stalls must be accepted by Ptak Warsaw Expo Technical Department. To do so, design documentation and executor’s declaration of design’s conformity with the regulations and the rules of the art shall be submitted not later than 30 days before the Trade Fair. Only the projects with written authorisation will be accepted for construction during the Trade Fair.
3.30. Only Ptak Warsaw EXPO technical services are authorized to install advertisements in the form of a banner or a structure suspended from the hall ceiling. The deadline for the delivery of the elements to be suspended at the stand (banners, structures, own winches) expires on the first day of construction. After this date, the suspension of elements shall be carried out as far as technically possible.
3.31. Motor vehicles or other equipment with internal combustion engines may be exhibited at a stand only with the engine switched off and the fuel tank closed, and the battery disconnected. Only the minimum amount of fuel necessary to enter the hall and leave the facility is allowed in the fuel tank.
4.1. In the fair grounds it is prohibited to:
a) carry any weapons, ammunition, explosives, toxic substances and objects, the use of which may endanger the safety of persons on the fairgrounds;
b) bring animals;
c) disturb public order (eg. by aggressive behaviour);
d) transfer, consume and distribute stimulants or drugs;
e) destroy fair infrastructure (eg. sticking advertisements to walls or floor);
f) painting and covering the face in any way and wearing ornaments which make it impossible to identify the person participating in the Fair, regardless of the nature of participation, unless the generally applicable law imposes an obligation to cover the mouth and nose for sanitary reasons;
g) use documents of other Participant of the Trade Fair for any purpose;
h) garbage halls and open areas with waste generated by Visitors (food and beverages packaging, cigarettes, chewing gum, etc.).
i) lean against the elements of stands, construction, advertisements and other elements of the interior space;
4.2. Exhibitors are obliged to:
a) obey the signs of fire protection zones;
b) dispose of waste generated by them and place them in the appropriate locations;
4.3. The stands must be made exclusively from materials which are non-flammable, hardly flammable or protected against fire. Proper certificates should be available in the stand. It is forbidden to use such materials as bamboo, rush, etc., which explode in fire.
4.4. The stands must be constructed according to the building law and other regulations valid in Poland.
4.5. The Organizer has the right to perform inspections in range of fair participants and stands constructing companies activities conformity with the technical and fire protection regulations. Not following of those regulations may cause interruption of works, and in repeated cases may be the basis for cancelling the agreement.
4.6. The pyrotechnical shows are forbidden.
4.7. It is forbidden to introduce and use steam-emitting devices in the exhibition halls.
4.8. The users of the fair buildings are obliged to stop any activities, which may reduce the fire security safety level. In case of special exposition, which causes serious fire hazard, the participants of events organized in the fair area are obliged to assure the additional fire protection in their own range, according to agreement with Fire Protection Inspectorate of WARSAW EXPO.
4.9. The stands constructing companies and fair participants (Exhibitors) are fully responsible for the industrial safety of their employees, realizing works in the fair area, and take responsibility for any accidents, resulting from lack of supervision or negligence of safety requirements and standards during assembly, operation and disassembly of the exposition.
4.10. It is forbidden to start the machines and devices inconsistent with the safety requirements and to operate them by the unauthorized personnel.
4.11 The Organizer reserves the right to remove from the venue where the trade fair is held those people whose behavior violate the provisions of the Regulations of the Trade Fair, including order regulations applicable in a particular place, as well as those whose behavior hinder or impede the proper conduct of the Trade Fair.
4.12. With regard to occupational health and safety, firefighting as well as sanitary and epidemiological issues not covered by these regulations, the general regulations in force in Poland shall apply and should be observed by all fair participants and stand contractors.
4.13. The electric and electronic equipment installed at the exhibition stand must not exceed the amount of power requested by the Exhibitor. In the event of exceeding the requested amount of power, the Exhibitor will bear the cost of repair of the power supply equipment and cover the compensation cost.
5.1. Any complaints regarding standard stands must be reported in writing to the organizer no later than 10.00 am on the first day of the trade fair.
5.2. All complaints related to stands (their location and actually occupied floor space) and technical services (ordered technical services) shall be considered only on the basis of prior notification to the Technical Department during the fair.
5.3 Other complaints shall be reported to the organizer in writing no later than 14 days of the fair’s last day.
5.4 No complaints shall be considered following the deadlines specified above.
6. CANCELLING THE PARTICIPATION
6.1. In the event that the Exhibitor withdraws from the agreement, terminates the agreement or does not take part in the Fair for reasons for which the Organizer is not responsible, the Exhibitor shall be obliged to pay to the Organizer all amounts due under the agreement.
6.2. In case of not constructing the ordered fair area the Exhibitor is obliged to pay the stipulated penalty in amount of 200 PLN net per each square metre of ordered area.
7. OTHER PROMOTION FORMS DURING THE FAIR
7.1. Advertising of the company or services, as well as distribution of promotional materials outside of purchased place, is possible only after the Organizer’s permission and acquitting the proper payments. Publication of materials outside the stand without the Organizer’s written permission is subjected to penalty in amount of 3000 PLN for each disclosed distribution form.
7.2. If there is more than one company in the stand, each of them is obliged to acquit the registration payment.
7.3. All posters, stickers and other printed advertisement materials, placed in the exhibition halls without permission will be removed at the Exhibitor’s cost during the fair.
7.4. Advertising of third companies, not being the Exhibitors is forbidden, also in case of companies cooperating with the Exhibitor. Violation of those conditions is subjected to penalty in amount of 3000 PLN.
7.5. It is forbidden for the Exhibitor to conduct promotional activities that are detrimental to the Organiser. Any infringements within this scope are subject to a contractual penalty of PLN 5000, imposed by the Organiser.
7.6. The Organizer has the right to emit announcements with use of sound amplification system.
7.7. Any lotteries, competitions, quizzes, etc. require the Organizer’s written permission and following the proper regulations.
7.8. The distribution of leaflets by a hostess, as laid out in point (c) of Article 2.7 of the Regulations, is possible only under the following provisions:
a) the person responsible for hiring a hostess is the Exhibitor;
b) “a hostess” shall be understood as one person only. Any non-standard attire (e.g. an outfit, a costume) and accessories (e.g. a backpack, a frame, a flag) must be approved by the Organizer;
c) use of carts, suitcases, boxes, and electronic appliances, such as computers, by a hostess, is strictly forbidden;
d) the distribution of promotional materials by a hostess in E and F areas and in the main passageways leading down from the reception desk (download the Floor Plan: Hall E, Hall F) and in the immediate vicinity of other Exhibitors’ booths, who act as viable competitors to the Exhibitor and the hostess referred to, is strictly forbidden.
e) launching any promotional campaigns detrimental to the competitors is forbidden;
f) any instance indicating a breach of these Regulations in general, and any promotional campaigns which can be evidenced as detrimental to the competitors in particular, will be charged by the Organizer in amount of 5000 PLN under a liquidated damages clause.
8. PROTECTION OF TRADE MARKS, PATENTS, ETC.
8.1. The Organizer is not responsible for protection of trade marks, patents and exhibition goods, presented during the fair.
8.2. The Organizer expects respecting the rights of other Exhibitors by the participants. The documented violation of rights of another Exhibitor authorizes the Organizer to exclude the participant from the current and/or next fair editions, but it is not the obligation.
8.3. Every person participating in fairs organized by GJC International Spółka z Ograniczoną Odpowiedzialnością Spółka Komandytowa and leaving their business card agrees to receive commercial information through electronic means.
9.1. The Exhibitor undertakes to insure the exhibits at their own expense and risk, and to hold a third party civil liability insurance policy.
9.2. The Organizer shall not be liable for any damages incurred by the Exhibitor, unless the Organizer intentionally caused the damage.
9.3. The Exhibitor undertakes to comply with all the regulations applicable in the area of the event, and especially with the regulations relating to fire protection, occupational work and safety, etc.
9.4.In accordance with the principle of strict liability, the Exhibitor shall bear the full responsibility for any damage caused to the Organizer by the Exhibitor, any persons representing the Exhibitor or persons directly or indirectly employed by the Exhibitor.
9.5. The Exhibitor undertakes to release the Organizer from any liability towards third parties – in particular, towards the Owner of the Hall, the entity leasing the Hall or towards the Visitors – which may arise from the activities of the Exhibitor, including activities where no fault can be attributed to the Exhibitor, by fulfilling any possible claims of these third parties, and in particular by paying the relevant amounts of damages, compensation or redress, or by refunding the amount corresponding to the amount of damages, compensation or redress paid by the Organizer.
10.1. The Organizer assures the general security in the fair area. The Organizer takes no responsibility for the damages and losses in the exhibition goods.
10.2. The Exhibitor may order hiring the guard from the security company to the Organizer.
10.3. The Exhibitor and his personnel must not be present in the stands during the night.
11.1. Immediately after reaching the fair area the Exhibitor should visit the fair office in order to receive the identifiers, authorizing to entering the stand.
11.2. The Exhibitor also has the option to generate IDs in the Exhibitor Panel in advance and print them on his own.
12. TRANSPORT AND FORWARDING
12.1. Transport, unloading, unpacking, assembly, disassembly, packing and loading of exhibition goods and other materials are realized by the Exhibitor at his own cost and risk.
12.2. The official forwarding companies of the International Trade Fair for Advertising and Printing RemaDays Warsaw are:
– netlog Polska Sp. o.o., seated at ul. Prądzyńskiego 12/14, 01-222 Warszawa
– Exposped Sp. z o.o., seated at ul. Prądzyńskiego 12/14, 01-222 Warszawa.
12.3. Forwarding companies netlog Polska Sp. z o.o. and Exposped Sp. z o.o. hold exclusive rights to operate forklifts in exhibition halls. Any other form of delivering goods to exhibitor’s stands (in particular but not conclusively with a pallet jack) is permitted otherwise than through two mentioned above companies.
13.1. The exhibitors are obliged to provide personal protective equipment (i.a. masks, face shields, disposable gloves) and hand disinfection preparations for employees and other service providers during the fair.
13.2. All entities providing services on the fair grounds, especially those related to maintenance (e.g. building, shipping, catering companies, etc.) are obliged to provide personal protective equipment (masks, disposable gloves) and hand disinfection preparations for employees and other persons providing services during the fair.
13.3. Each participant is obliged to cover their mouth and nose (with a mask, visor or other material) and to wear gloves, if required by law.